Circulation Information for Faculty and Trustees

Loan Period / Renewals / Holds & Recalls / Fines & Replacement Charges / Borrower's Responsibility

The category of Faculty includes Retired and Emeritus Faculty, Visiting and Part-Time Faculty, and Contract Staff.

Loan Period

There is no limit to the number of items a Faculty member or a Trustee can check out.

Regular circulation of library books (including government documents and maps) is 1 semester; renewals are for 183 days from the day you renew the item. Exceptions follow.

Children’s Literature and Textbooks (EML and EMT) and leisure reading books circulate for 3 weeks with one 3-week renewal.

Bound periodicals can be checked out for 3 days with one 3-day renewal.

Media materials circulate for 1 month, except for Feature Films, which circulate for 4 days with 1-month and 4-day renewals respectively.

Reserve materials have limited circulation.

Materials that do not circulate are Reference books, current unbound periodicals, microforms, and any books that are designated non-circulating in the regular stacks. Reference staff can sometimes override exceptions to this restriction.

Special collections are to be used in the Rare Books room.

Interlibrary loan materials are assigned the due date set by the lending institution.

 Renewals

Through Quest, the library catalog and information gateway, most materials can be renewed electronically 3 times unless a hold or recall has been placed on the item. See "How to Renew Items Electronically".

Materials that are brought in to the library for renewal will be discharged and charged back to the patron unless holds or recalls have been placed. Three electronic renewals can then be made before items must be returned to the library.

Materials that cannot be renewed electronically are materials which do not normally circulate (reference books, current unbound periodicals, and other items marked "Non-Circulating") and ILL materials.

 Holds and Recalls

Another useful feature of Quest is the access to a request form for holds and recalls at the point you discover that a book you want is checked out to someone else. See "How to Place a Hold or Recall Electronically."

 Fines and Replacement Charges

Although you are not charged fines for late items, replacement charges and a replacement processing fee of $7.50 will be assessed for items not returned or renewed. Upon return or renewal of the items, the charges and fees will be forgiven.

General Library Policies and Information

Borrower’s Responsibility

Borrowers assume total liability for items checked out from the Coates Library or borrowed on interlibrary loan. This includes responsibility for payment for lost, damaged or mutilated items. Borrowers are responsible for making sure that items are properly returned for discharge from the Library’s circulation system. The responsibility and liability remain with the borrower until the item is properly discharged.

All library materials are subject to recall by other faculty members or students.

Proxy Patron Form (Word or PDF**)

 

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