Borrower's Responsibility / Loan Period & Renewals / Fines & Replacement Charges / Renewals, Holds & Recalls /
Checking Materials Out From Other Area Libraries

Students are defined as persons currently enrolled at Trinity University taking one or more courses offered in the undergraduate/graduate class schedule. In order to borrow library materials students must present a current valid Trinity ID card.

Borrower’s Responsibility

Borrowers assume total liability for items checked out from the Coates Library or borrowed on interlibrary loan. This includes responsibility for payment for lost, damaged or mutilated items. Borrowers are responsible for making sure that items are properly returned for discharge from the Library’s circulation system. The responsibility and liability remain with the borrower until the item is properly discharged.

All library materials are subject to recall at which time the due dates are shortened and the overdue fines increase. The student should comply promptly with any request to bring back borrowed items.

 Loan Period and Renewals

Books, government documents, maps, and printed music may be checked out for a period of 6 weeks and can be renewed electronically 2 times if there are no holds or recalls placed on the items.

Interlibrary loan materials are assigned the due date set by the lending institution. Any renewal requests must be made through the Interlibrary Loan office.

Bound periodicals circulate for 24 hours, with no electronic renewals permitted.

Most reserves at the main circulation desk can be checked out for 2 hours with no electronic renewals.

Media materials circulate for 4 days with 2 electronic renewals. Media reserves must be used in-house.

Materials in Special Collections must be used in Special Collections.

Other materials that do not circulate are reference books, unbound current periodicals, microforms, and stacks books and scores marked "Non-Circulating."

Lockers are available for student checkout. The lockers are checked out for a year and can be renewed electronically 3 times. These can be checked out at the main circulation desk.

Study rooms are available for groups of 2 or more students for a period of 2 hours. The keys to the study rooms are checked out at the main circulation desk.

 Fines and Replacement Charges

Below is the grace period and fine structure for different categories of material in the library. Charges for lost or damaged materials include the cost of the item, a $7.50 processing fee, plus any fine accrued. The maximum fine is $15.00 per item.

Books, government documents, maps, printed music and ILL materials:

• Grace Period: 4 days
• Fine: $.25 a day
• Fine if recalled: $1.00 a day

2-hour reserves:

• Grace period: 15 minutes
• Fine: $.01 a minute

1-day reserves, 3-day reserves, and Bound Periodicals:

• Grace period: 15 minutes
• Fine: $1.00 a day

Media materials:

• Grace period: 1 day
• Fine: $1.00 a day

Lockers:

• Grace period: 4 days
• Fine: $10.00

 Renewals, Holds, and Recalls

Through Quest, the library catalog and information gateway, students can renew items electronically from home unless a hold or recall has been placed on the item. See "How to Renew Items Electronically."

Materials that are brought in to the library for renewal will be discharged and charged back to the student unless holds or recalls have been placed. The maximum electronic renewals are then available.

Another useful feature of Quest is the access to a request form for holds or recalls at the screen where a needed book is identified and is checked out to another patron. See "How to place a Hold or Recall Electronically."

Checking Materials Out From Other Area Libraries

Trinity students may check out items from certain area libraries through the CORAL (Council of Research and Academic Libraries) program.  A valid Trinity ID card is required, along with a blue CORAL authorization card (granted as needed by Reference staff at the Library’s Help desk).  For a list of institutions participating in the CORAL program, see Participating Institutions (PDF).*

Feel free to call the Circulation Desk 999-8127 for assistance.

 

*Note: You will need Adobe Reader to view the list of participating institutions. Click on the image to download free reader.