Trinity Library Staircase

General Records Schedule

Records management is the systematic review, retention, and disposition of documents and records received, created, or maintained by the University. The General Records Schedule (GRS) details Trinity’s policy on how long to keep different types of records, and whether to send records to an archive or destroy them when they are no longer needed. The GRS covers common records found across the University in all formats – including electronic records and email. Following the GRS helps to ensure that:

  • Records are kept long enough to meet compliance requirements and regulations.
  • Records of enduring historical value are transferred to an appropriate archive for permanent preservation and future use.
  • Records are not kept longer than necessary, which exposes the University to unnecessary costs and legal risks.
  • You can make informed decisions about keeping and disposing of records.

More info and access to the university general records schedule can be found here.